LETTING AND MANAGEMENT SERVICES
In addition to the services detailed in Letting Only , our Letting and Management service includes the following:-
We will hold the security deposit in our client account. Upon termination of the Tenancy, we will check the property for any damages, taking into account fair wear and tear.
We will after inspection, consult the Landlord and upon your instructions, release the deposit to the Tenant. If there is a dispute over the dilapidations, then as your management agent we will retain the bond in our client account. It is then the Tenants responsibility to pursue the Landlord with legal representation. The bond will then be released accordingly.
We will collect the rent and forward a statement of account. Payment to the Landlord may be by cheque or direct into a nominated bank account.
We will take meter readings for gas, electricity and where relevant water. We will then inform all relevant utilities of the new Tenants details, including meter readings and we will also inform the Council Tax office.
We will organise any minor repairs during the Tenancy and obtain estimates for more serious works. In this instance, we will always report to the Landlord before executing the work. It is our normal practice to organise minor repairs (less than £200) without prior consultation with the Landlord. For repairs above £200, we will contact the Landlord for approval before authorising the work. The cost of repairs will be deducted from your rent and a copy of the bill will be attached to your rent statement.
We will carry out inspections every 3 months, to ensure that the property is being maintained in a good condition and that no problems have arisen. A report will then be forwarded to the Landlord.
If you are resident abroad then we will operate the Inland Reserve Scheme for taxing the rental income of a non resident Landlord, unless you can provide us with a tax exemption certificate (Non Resident Landlord Scheme).
Should the property become vacant we will of course, on your instruction, organise the re-letting of the property. We will always try to ensure that the property is unoccupied for the shortest possible time.
We will, where required, deal with any insurance claims (subject to additional charge).
We can arrange garden maintenance and cleaning services with local firms, if required. (subject to additional charge).
OUR FEES AND SERVICES Select one of the our main services and as many of the conditional services as you require. (please note that a minimum term of six months applies with full management). Letting Only Service One months rent + VAT with no ‘set up’ fee. This fee is payable at the commencement of the Tenancy. This is a fully inclusive fee and no further charges are made, unless we are re-instructed at the end of the Tenancy. Full Management Service 10% of the rent + VAT payable for the period of the Tenancy and all extensions. Setting Up Charge (Mandatory) £150.00 plus vat
Check-In Accompanying the Tenants to the property and agreeing the inventory with them, (whether supplied by the Landlord or by ourselves), explaining how to operate central heating systems and appliances, taking gas and electricity meter readings and supplying these to the relevant boards. Check-Out Acting on behalf of the Landlord to ensure that the property and its contents are left in the condition stated on the Inventory (fair wear and tear excepted), consulting with the Landlord with regard to any deductions from the security deposit (if appropriate) taking gas and electricity readings and notifying the relevant boards Insurance Claims Acting on behalf of the Landlord to liase and co-ordinate between the insurance company, broker and contractors, to ensure all re-instatement works are completed in a satisfactory manner. To organise if applicable, the replacement of contents and to invoice, if applicable, loss of rent claim to the insurance company, on the completion of all works. – 10% + VAT of total claim. Maintenance We can arrange any general maintenance including gutter cleaning, gardening and clearing services on the Landlords instructions, with local firms. – 10% + VAT of cost of works. Tax Administration Fee For those non-resident Landlords, without tax exemption certificates – for each quarter - £50 + VAT. Tenancy Agreements In the event of an existing Tenant wishing to renew the Tenancy at the expiry of the present agreement (with the Landlords consent), or at the Landlords own instruction, then a charge of £50 + VAT becomes payable for preparation of the new agreement.
